Office Manager

Qualifications:

• Proven experience as an office manager or in a similar administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Knowledge of human resources practices and basic accounting principles.
• Ability to adapt to a fast-paced and dynamic work environment.
• Team management and reports to administrative staff.
• GED or high school diploma
• Bachelor's degree in business administration, office management, or a related field is preferred.

Responsibilities:

1. Administrative Oversite:

• Manage day-to-day administrative tasks, including filing, data entry, and correspondence.
• Oversee office supplies and equipment, ensuring proper inventory levels.
• Coordinate with vendors and service providers as needed.

2. Human Resources Support:

• Assist in the recruitment and onboarding process of new staff.
• Maintain personnel records and ensure compliance with HR policies.
• Support employee engagement initiatives and assist with staff scheduling.

3. Financial Administration:

• Collaborate with the finance department to manage invoicing, accounts receivable, and accounts payable.
• Monitor budgetary expenses and report any discrepancies.
• Prepare financial reports and assist in budget planning.

4. Communication and Coordination:

• Act as a central point of contact for internal and external communication.
• Coordinate meetings and events, including scheduling, agenda preparation, and logistics.
• Foster a positive and collaborative work environment.

5. Technology Management:

• Proficiently use office software and applications to streamline processes.
• Troubleshoot basic IT issues or coordinate with the IT department for resolution.

Kiku Home Health Care is an equal opportunity employer. We encourage candidates from all backgrounds to apply.

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Certified Home Health Aide (CHHA)

Who can perform CHHA duties and what are their qualifications:

• A Certified Home Health Aide
  • Completion of a training program approved by the New Jersey Board of Nursing required
  • In good standing, holding a current, valid certificate as a Home Health Aide issued by the New Jersey Board of Nursing
  • Completion of the Home care test
• A Nursing Student
  • With a written New Jersey Board of Nursing waiver in lieu of a certificate
  • Completion of the Home care test
• A Home Health Aide who recently completed the homemaker home health aide training program and has not yet received a certificate
  • The presence of the Aide􀂶s name on the New Jersey Board of Nursing Home-maker Home Health Aide Certification Eligibility List until the actual certificate issued
  • Completion of the Home care test

Physical Requirements:

• Able to effectively communicate with clients and co-workers
• Ability to perform tasks involving physical activity, which may include heavy lifting and extensive bending and standing
• Ability to deal effectively with stress

Reports To:

The Registered Nurse Field Supervisor

Essential Functions of the position:

A Certified Home Health Aide is a person who carries out health care tasks as an extension of a registered professional nurse. A CHHA also provides assistance with personal hygiene, housekeeping and other related supportive tasks for a client with health care needs in his/her home.

Performance Criteria:

• Collaborate with the finance department to manage invoicing, accounts receivable, and accounts payable.
• Monitor budgetary expenses and report any discrepancies.
• Prepare financial reports and assist in budget planning.
• Competently assists the client with grooming, care of hair including shampoo and shaving
• Competently assists the client with foot care
• Competently assists the client with ordinary care of nails (no cutting)
• Competently assists the client on and off bedpan, commode, and toilet
• Competently assists the client in moving from bed to chair or wheelchair and in walking with a cane or walker
• Competently assists the client with eating
• Prepares and serves meals according to instructions
• Competently assists the client with dressing
• With guidance from the nurse, arranges a schedule so that the client follows medical recommendations such as increased physical activity and taking their own medication
• Remind his/her client to take his or her own medications as directed by the RN
• Maintains records as instructed by the Professional Registered Nurse
• Competently performs other pertinent care functions as assigned and demonstrated by the Professional Registered Nurse
• Safely accompanies client to obtain medical care
• Makes and changes client’s bed
• Dusts and vacuums the rooms the client uses
• Washes the client’s dishes
• Tidies the client’s kitchen, bedroom, bathroom, and personal environment
• Makes a list of needed supplies
• Shops for the client if no other arrangement is possible. The CHHA should never purchase alcohol or non-prescription drugs for the client
• Washes the clients’ personal laundry if no family member is available or able, including ironing
• Sends clients linen to laundry if necessary
• Utilizes aseptic technique to clean around and secure the client’s Foley or Texas catheter
• Competently cares for an incontinent client
• Assists the client in changing position to prevent decubiti
• Demonstrates appropriate preventive skin care techniques
• Consistently follows the Aide Plan of Care developed by the RN
• Consistently records all pertinent information on the Aide Plan of Care, and time cards in an appropriate timely manner
• Correctly measures and records Intake and Output as directed by the RN
• Competently assists the client with range of motion exercises as directed by RN or therapist
• Demonstrates the ability to communicate effectively with the client and his/her family members
• Assists the RN supervisor to make client visits by ensuring presence of self and client at the time planned
• Demonstrates the ability to communicate effectively with other members of the health care team and staff of the agency
• Consistently reports occurrences to the Nursing Supervisor
• Consistently adheres to universal precautions, aseptic technique and infection control guidelines
• Consistently implements care in a manner that is maximally safe for the client, his/her family, and self
• Consistently seeks, accepts and implements suggestions to improve performance
• Demonstrates respect for the opinion of others
• Consistently assumes and follows through on the responsibility for assignment
• Demonstrates the ability to function effectively under stressful situations
• Maintains confidentiality of client observations and records
• Utilizes time effectively, maintaining a consistent level of productivity
• Completes the continuing education requirements annually (12 hours)
• Consistently complies with standards for attendance, absence notification, and punctuality
• Consistently demonstrates professionalism through appearance, performance and communication
• Assumes responsibility for reading and comprehending all posted notices, communications and policies and procedures related to CHHAs
• Demonstrates competencies to provide care to patients of all ages
• Respects the rights, privacy and property of others at all times

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